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Administrative Assistant

Location:

Siem Reap

Duration:

Full time

Report to:

Head of Programs

Salary:

Competitive salary based on qualifications

Application Deadline:

January 31, 2022

The Center for Khmer Studies (CKS) mission is to support research and teaching in the social sciences, arts and humanities as they relate to Cambodia. Since our founding in 1999, CKS has continued to promote and foster greater understanding of Cambodia and the Mekong region within Cambodia and abroad through the support of students and scholars from the U.S., France and Cambodia, and through its extensive library collection and programming activities in Cambodia.

As a CKS employee you are part of a team contributing to the growth of knowledge about Cambodia in Cambodia and abroad, now and in the future. CKS is a vibrant and dynamic working environment that includes extensive interaction and collaboration with local and international students, scholars, institutions, and organizations. Your initiative and ability to learn and think independently is valued.

CKS is seeking an Administrative Assistant to support the daily operation of CKS and the preparation for, and implementation of, CKS’s programs. The position reports directly to the CKS Head of Programs (HoP) and works closely with the Finance Manager.

OVERALL RESPONSIBILITIES:

Program Administration

  • Support the HoP in preparing, managing, and reporting CKS projects and programs in Siem Reap and online, including but not limited to CKS projects, workshops, courses, seminars, lectures, and study abroad programs. Responsibilities include but are not limited to:
  1. Program logistics support, participant list management, health and safety, communications, providing information and support to CKS research fellows and liaising with fellows to monitor their progress and other activities contributing to the smooth operation of our programs.
  2. Processing fellowship applications, maintaining Fellow Database on Excel.

 

Administrative Support

  • Manage and maintain CKS office equipment supplies and filing system. Monitor and schedule IT Maintenance and building maintenance.
  • Ensure all existing monitoring systems/databases are up to date, including visitor logs, activity participant lists, and generally keeping records of CKS events and activities
  • Assist in supervising guards, housekeeper, external contractors, consultants, and interns.
  • Support the Finance Manager in recording accounting data as needed.
  • Support the renewal of MoU with partnered institutions, ministries and Wat Damnak.

 

Communications and Outreach

  • Welcome visitors and introduce CKS programs and facilities.
  • Maintain good relations with Wat Damnak Chief, local authorities, local governmental and non-governmental partners and universities.
  • Assist in circulating the CKS event/program announcements with local universities and institutions.

 

REQUIRED SKILLS and COMPETENCIES:

  •  Positive and constructive attitude
  • Attentive to details, aims for high quality of all work outputs
  • Demonstrates and safeguards ethics and integrity and applies transparent decision-making
  • Takes initiative, works well independently and also as part of a team.
  • Communicate effectively.
  • Ability to receive feedback to strengthen skills, capacities, and competencies.
  • Proactively identify and manage potential problems or issues.

 

QUALIFICATIONS:

  1. Undergraduate degree required. Preference given to those with an interest in education, international studies, cultural studies or similar.
  2. Experience in office administration required, human resource management a plus.
  3. Demonstrated written and verbal English language skills. Other language skills a plus.
  4. Excellent computer skills including MS Office (Excel, Word, PowerPoint).
  5. Excellent interpersonal, and organizational skills.
  6. Enjoys working in a multicultural environment that values diversity. Flexible and open-minded.
  7. Demonstrated ability to work productively under pressure.
  8. Working experience with governments, academic institutions, international development organizations is preferable.

 

How to apply: Interested candidates should email (mentioning “Application for Administrative Assistant” in the email subject) a detailed CV and a short cover letter (max 1 page) describing how your qualifications, experiences match the position requirements and your expected salary, no later than January 31, 2022 to [email protected] . Only shortlisted candidates will be contacted for interviews.

CKS offers a competitive salary and benefit package based on the applicant’s experience and qualifications.

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